RFP: Unified Enterprise Resource Planning (ERP) System
TLDR
This RFP seeks a comprehensive ERP solution to enhance operational efficiency, encompassing system design, implementation, and ongoing support across business functions.
REQUEST FOR PROPOSAL (RFP): UNIFIED ENTERPRISE RESOURCE PLANNING (ERP) SYSTEM - RFP Reference Number: VR-UERP-2026-001
VillageReach invites qualified and experienced firms to submit proposals for the supply, implementation, and ongoing support of a Unified Enterprise Resource Planning (ERP) system, in accordance with organizational procurement policies and applicable donor requirements.
Objective
The objective of this RFP is to procure a secure, scalable, and integrated ERP solution to strengthen business development, fundraising, human resource management, financial management, grants and project management, internal controls, reporting, and overall operational efficiency across the organization.
Scope
The scope of this RFP includes system design, configuration, implementation, data migration, training, documentation, and post-implementation support. Detailed functional and non-functional requirements are provided in the RFP document and accompanying appendices.
Requirements
Questions & Clarifications
All questions & requests for clarification must be submitted in writing by 12 January 2026 to:
erp-rfp@villagereach.org
Proposal Submission
Proposals must be submitted electronically only via email to:
erp-rfp@villagereach.org
Hard copy submissions will not be accepted.
Submission Requirements
Proposals must include all of the following:
1. Complete Proposal Document
One (1) PDF containing the full narrative response, formatted in accordance with Section 10 of the RFP.
2. Requirements Response Matrix
Completed functional and non-functional requirements spreadsheets (Appendix A and Appendix B), submitted in original Excel format.
3. Pricing Schedule
Completed pricing template (Appendix C), submitted in both PDF and Excel formats.
4. Supporting Documentation
All documents required under Section 10.3, including corporate documentation, certifications, and draft contract terms.
File Naming Convention:
[VendorName]_VR-UERP-RFP_[DocumentType].[extension]
Key Dates and Deadlines (EAT)
- Intent to Bid Confirmation: January 7th, 2026, by 5:00 PM EAT.
- Questions & Clarifications: January 12th, 2026, by 5:00 PM EAT.
- Proposal Submission Deadline: January 19th, 2026, by 5:00 PM EAT
Late or incomplete submissions will not be considered.
VillageReach is dedicated to transforming health care delivery systems to expand access to quality primary health care for underserved populations. With a focus on reducing inequities, we aim to impact the lives of 350 million people by 2030.
- Founded
- Founded 2000
- Employees
- 51-200 employees