Time and Expense Associate

Time and Expense Associates (TEA) are responsible for the contractor payroll process. This includes the processing of time & expense, management of holiday processes, invoices, payroll auditing and reporting. The TEA owns the adjustment process, as well as overpayments and aged debt. The TEA reports directly to the Business Support Manager, partnering with the Business Support Associates and other internal teams.

Key Responsibilities:
• Responsible for contractor payroll process; including collection, verification and processing of time and expenses on a weekly and/or monthly basis
• Monitor time (regular, overtime & other hours) and attendance against timesheet data and time entry system to ensure correct submissions for the payroll system
• Management of a centralized shared inbox which includes chasing of outstanding contractor timesheet information, receiving and processing timesheets, assigning payment queries to the relevant BSA as well as inbox maintenance
• Running reports to identify missing timecard information and/or variances; work with Business Support Associate to validate and correct timecards
• Auditing time and expense information
• Validate contractor invoices and submit for processing/payment release
• Managing the entry and updating of holiday requests and sickness reports within the systems for contractor and temporary agency workers Role: Time and Expense Associate Reports to: Business Support Manager Terms: Perm, Full-Time Location: Budapest, Hungary • Manage time adjustment process (in case of time errors), including completion of required documentation, updates in the system and communications with impacted stakeholders Responsible for the creating, maintenance and closure of contractor records in PeopleSoft
• Partner with the Business Support Associates to resolve business queries
Support the Business Support Associate and Sales Partners with ad-hoc reporting requests, including active contractor checks and outstanding time and payment information
• Conduct monthly client reconciliations to ensure all payments have been correctly processed, and work alongside BSA to resolve any discrepancies

• Natural team player • Customer focused, helpful and willing to support at all times
• Acts with self-confidence, decisiveness and integrity at all times
• Resilient and composed • Leads self and others, able to inspire
• Builds a network of professional partnerships by seeking out and strengthening relationships both internally and externally
• Ability to work under pressure, manage high workloads whilst maintaining ability to organise and prioritise
• Excellent attention to detail and accuracy skills
• Previous working knowledge of Microsoft and Oracle packages
• Previous experience of working within an office or administration
• Proven data entry work experience • Good communication skills – must be able to build both local and remote working relationships

As a workplace, we focus on relationships – with each other, our clients and our candidates - in fact serving others is one of our core values. We support open communication and recognize that giving constructive criticism can be even harder than receiving it. We appreciate the fearless and the passionate, who force us to be better. Everything we do sits on a pillar of diversity - diverse perspectives, backgrounds and ideas drive innovation and make us successful.

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