Accounts Payable Specialist

BioLabs is a global innovation infrastructure company creating the physical and community backbone that powers life science discovery worldwide. Through a growing network of premium shared laboratories and coworking spaces, BioLabs provides turnkey access to state-of-the-art research facilities, entrepreneurial programming, and deep industry and capital connections. These integrated ecosystems enable innovators - from early-stage founders to established R&D teams - to rapidly translate ideas into impact without the constraints of traditional lab ownership. The BioLabs network now spans major innovation hubs across the United States, Canada, Europe, and Asia, serving as a catalyst for collaboration and a launchpad for breakthroughs that advance human health and sustainability. Learn more at www.biolabs.io. 

ROLE OVERVIEW

Reporting to the Controller, Marketplace, the Accounts Payable (A/P) Specialist will support day-to-day A/P operations, including invoice processing, vendor payments, reconciliations, and month-end activities. The role will help maintain accurate financial data, resolve A/P-related issues, and support efficient processes and internal controls.

The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced, high-volume environment.

RESPONSIBILITIES

• Process and verify invoices and prepare payment runs through MineralTree, including checks, ACH, and credit card payments
• Review vendor accounts, reconcile statements, and resolve payment discrepancies
• Maintain accurate vendor and payment information in coordination with the Marketplace team
• Support A/P month-end close activities, audits, and related documentation
• Monitor transactions across Jaggaer, NetSuite, and MineralTree and troubleshoot data, workflow, and integration issues
• Review transactional data to identify discrepancies and support improvements in data accuracy and process efficiency
• Respond to vendor and internal A/P inquiries and escalate complex issues as appropriate
• Support A/P projects, training, and process improvement initiatives

QUALIFICATIONS

• Bachelor’s degree in finance or accounting
• 1-3 years of A/P-related experience
• Comfortable working with large volumes of transactional data and navigating integrated systems
• Proficient in all Microsoft Office applications, knowledge of e-procurement systems (Jaggaer, etc.), NetSuite and MineralTree preferred
• Strong organizational and time management skills, with the ability to work independently and meet deadlines
• Customer service focused, with an excellent work ethic and optimistic attitude