Business Administration Partner

Responsibilities

• Operations & Coordination: Own day-to-day operational workflows, track open action items, follow up on commitments across internal teams and external partners, and proactively surface blockers to leadership.

• Events & Logistics: Plan and execute company events, offsites, conferences, and external-facing engagements end to end. Manage all travel, venues, accommodations, and on-site coordination.

• Office Logistics: Own the day-to-day office experience — managing snacks, supplies, cleanliness, and facilities vendors, ensuring the space is always polished and guest-ready. Serve as the primary point of contact for external visitors, investor meetings, and candidate on-sites.

• Vendor & People Operations: Lead vendor sourcing, negotiations, and ongoing relationship management. Manage expenses and procurement via Ramp, administer HR and people operations in Rippling, and support recruiting workflows in Ashby.

• Communications: Serve as a trusted liaison between the executive team and internal and external stakeholders.

• New Hire Setup: Coordinate end-to-end onboarding logistics for new hires — including equipment provisioning, desk setup, office access, welcome kits, and day-one orientation — in close partnership with People Ops and IT.

Qualifications

• 4+ years of experience in an Executive Assistant, Chief of Staff, or Operations role at a high-growth technology company

• Direct experience with Ramp, Rippling, and Ashby

• Proven ability to negotiate with vendors and manage external relationships

• Exceptional follow-through and attention to detail — you close loops without being asked

• Strong written and verbal communication skills; comfortable engaging at the C-suite and board level

• High emotional intelligence and discretion with sensitive information

• Ability to operate effectively under ambiguity and manage competing priorities

Tools & Tech Stack

• Communication & Collaboration: Slack, Google Workspace (Gmail, Calendar, Docs, Sheets, Slides), Zoom, Loom

• Project & Knowledge Management: Notion

• Finance & People Operations: Ramp, Rippling, Ashby

• Travel & Scheduling: Calendly

• Automation & AI: Proficiency with AI tools (Claude, ChatGPT)

What We Offer

• Competitive salary and equity

• Medical, Dental and Vision health insurance

• Flexible time off and vacation

• Company paid lunch & dinner - all of the 7 days of the week

• Monthly Personal Lifestyle Stripend

• Monthly Transportation Stripend

• Onsite free parking