Executive - Admin & Facilities

We are hiring Executive - Admin & Facilities!!

Role Summary:

This role involves managing day-to-day office administration, facilities operations, vendor coordination, and workplace services to ensure a safe, efficient, and employee-friendly work environment.

Key Responsibilities:

• Oversee facilities management services and ensure smooth office operations.
• Manage vendors, service providers, and maintenance contractors while ensuring service quality and SLA compliance.
• Coordinate office administration activities, including reception, housekeeping, pantry operations, security, and visitor management.
• Monitor office infrastructure, equipment, and maintenance requirements to ensure seamless functioning.
• Handle procurement of office supplies and facility-related services while optimizing costs.
• Support employee engagement activities, office events, and workplace initiatives.
• Maintain facility records, vendor documentation, invoices, and service reports.
• Drive continuous improvements in administrative and facilities processes.

Ideal Candidate:

• 3–4 years of experience in Facilities Management, Office Administration, Vendor Management, or Workplace Services.
• Strong experience in coordinating vendors, service providers, and facility operations.
• Excellent verbal and written communication skills, including professional email correspondence.
• Strong organizational, multitasking, problem-solving, and stakeholder management skills.
• Experience in procurement, vendor negotiations, and contract management.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Ability to work independently and effectively manage priorities in a fast-paced environment.