Executive Assistant, Investments

Founded by Dr. Priscilla Chan and Mark Zuckerberg in 2015, the Chan Zuckerberg Initiative (CZI) is a new kind of philanthropy that’s leveraging technology to help solve some of the world’s toughest challenges – from eradicating disease, to improving education, to reforming the criminal justice system. Across three core Initiative focus areas of Science, Education and Justice and Opportunity,  we’re pairing engineering with grantmaking, impact investing, policy work, and movement building, to help build an inclusive, just and healthy future for everyone.

Our Values

We believe we can help build a future for everyone.

• We aim to be daring, but humble:  We look for bold ideas — regardless of structure and stage — and help them scale by pairing engineers with subject matter experts to build tools that accelerate the pace of social progress.
• We want to learn fast, but build for the long-term: We want to iterate fast and help bring new solutions to the table, but we also realize that important breakthroughs often take decades, or even centuries.
• Stay close to the real problems: We engage directly in the communities we serve because no one understands our society’s challenges like those who live them every day.  

Our success is dependent on building teams that include people from different backgrounds and experiences who can challenge each other's assumptions with fresh perspectives. To that end, we look for a diverse pool of applicants including those from historically marginalized groups — women, people with disabilities, people of color, formerly incarcerated people, people who are lesbian, gay, bisexual, transgender, and/or gender nonconforming, first and second generation immigrants, veterans, and people from different socioeconomic backgrounds.

The Opportunity

CZI’s investment function is a new effort within the organization. The goal is to build a world-class investment portfolio that will deliver superior risk-adjusted returns to fund CZI’s ongoing operations over the long-term. The investment program pursues a “manager of managers” approach, scouring the globe to find extraordinary investment organizations that invest across a wide spectrum of styles and asset classes. The team is led by Chief Investment Officer David Lee, and currently has seven other investment professionals and one executive assistant.

We are looking for an Executive Assistant to provide administrative support for Andrew Walling and Peyton Hurrle, two senior members on the investment team. The support will range from scheduling travel and meetings, drafting correspondence, processing expense reports, coordinating internal processes, and organizing team events, among other duties.

We have a “one team, one portfolio” approach, in which every team member takes ownership for our collective success. Candidates should be comfortable with a fast-paced environment and eager to be part of building our investment organization. They will possess an ability to navigate ambiguity effectively and be collaborative, with an appetite to learn, nimble and proactive. You have strong communication skills, incredible attention to detail, be able to work independently, and always be one step ahead. The person in this role will need to be a masterful problem-solver and an organizational whiz.

You will

• Manage an extensive array of administrative tasks for the senior leaders on the team that require you to organize logistics: wrangle hectic calendars and prioritize time, book travel, plan events, etc.
• Anticipate the needs of the senior leaders and proactively seek appropriate resources to support the team
• Work collaboratively with our existing EA to coordinate on administrative priorities and contribute to projects outside of normal scope when needed
• Manage expense reporting
• Organize and manage document library of communications related to our investment portfolio (letters, legal documents, performance statements, etc)
• Other tasks as requested, including but not limited to investment support work

You have

• 7+ years of professional experience with related administrative, operations or project management work in a fast-paced environment
• Experience supporting senior level leaders in the banking or finance industry is preferred but not required
• Excellent organizational skills: a self-starter with strong foresight, reliable, and outstanding attention to detail
• Excellent written and verbal communication skills
• Strong time management skills with the ability to multitask and prioritize across projects to meet deadlines
• Proven track record to work collaboratively in a team environment
• Excellent judgment, and respect for confidentiality and ethics
• Tech savvy, comfortable communicating virtually and learning new office tools (especially Google Apps like Gmail, Calendar, Docs, Spreadsheets and Slack)
• Interest in learning about investing and contributing to our team culture
• Passion for CZI’s mission