Executive Assistant

StradBio is a small, fast-growing Seattle-based biotechnology company developing new therapies for cancers. We are looking for a highly organized, proactive Executive Assistant to support the StradBio leadership team. This is a hands-on, in-person role that sits at the center of our operations, keeping calendars running smoothly, ensuring contracts and documents move through the right channels, and serving as a key interface with external partners in billing, legal, and administration.

Role Description:

• Manage complex calendars for leadership, including scheduling internal meetings, external calls, and travel
• Coordinate logistics for in-person and virtual meetings, including preparing agendas and tracking follow-ups
• Serve as the primary point of contact for billing partners, tracking invoices, resolving discrepancies, and ensuring timely payments
• Interface with legal counsel to route contracts, NDAs, and other agreements through review and signature pipelines
• Maintain organized document management systems for contracts, compliance records, and administrative files
• Support leadership with travel arrangements, expense reporting, and ad hoc administrative projects
• Anticipate needs and proactively identify ways to improve processes and reduce friction for the team

Requirements:

• 3+ years of experience as an Executive Assistant, Administrative Coordinator, or similar role
• Excellent organization skills and demonstrated ability to manage multiple priorities and shifting deadlines in a fast-paced environment
• Experience with contract routing and interfacing with legal and billing teams (biotech or life sciences experience a plus)
• Proficiency with standard office and productivity tools (Microsoft Office, Sharepoint, DocuSign or similar)
• Strong written and verbal communication skills
• Comfortable working closely with a small, senior team and taking ownership of tasks without close supervision