Office Manager

Austin, Texas, U.S.

Full-Time

On-site

Located in thriving Austin, Texas, Airship Syndicate was founded by four industry vets formerly of Vigil Games - the house that Darksiders built. Led by visionary comic artist Joe Madureira, we work with a wide group of talented contributors located both in our studio and around the world. Our projects include Battle Chasers: Nightwar, Darksiders Genesis, and the upcoming Ruined King: A League of Legends Story.

Our goal is simple: build a lean, fun, independent game studio to create top-quality games for a variety of gaming platforms.

The Office Admin is as much a people-person as a systems person, integral to cultivating company culture. Often the face of the studio environment, they interact with visitors, clients, and employees at every level, every day. The office admin position requires exceptional organizational skills, efficiency, and a personable attitude. Day-to-day, this person ensures operations run smoothly by doing everything from handling vendor schedules and office maintenance, assisting with company merch ordering and distribution, being the welcome committee, and whatever else it takes to keep the company and its people productive. This role will report to the Director of Finance.

Important Note: This role will be 100% on-site. Please be aware of this when applying.

JOB RESPONSIBILITIES:

Monitor/Manage office and studio supplies. Work with IT and Director of Finance as required for ordering supplies, furniture, company swag and other office items as required
Organize maintenance vendors to keep the office clean and safe while ensuring its appliances are in good working order
Manage relationships with vendors and service providers, ensuring that all contracts are current, items are properly invoiced and paid on time
Organize company events as needed
Implement and maintain office administrative systems as required
Organize in-office onboarding of new employees & maintain a positive work environment
Responsible for distributing company gifts and swag
Ensuring all health and safety policies are up to date
Point person for mailing, shipping, and errands
Coordinate with IT department on all office and studio equipment
Coordinate with HR to maintain office policies and assist with onboarding tasks when needed
Coordination with Finance and Facilities as necessary
Book transport and accommodations for CEO, President and others as needed
Welcome talent, clients, and colleagues to the office upon arrival and during visit
Prepare conference rooms for meetings
Lend support to the team as/when necessary for other special projects
Organize and support company morale activities
Misc. admin support

REQUIREMENTS:

The ideal candidate has a natural ability to handle a high-growth environment, is flexible, and able to handle anything that might come their way.
Strong and reliable support to company operations, maintaining and creating procedures, communication, and safety.
Achieve organizational efficiency, and nurture the pleasant work environment our people love.
Be an energetic professional who doesn't mind wearing multiple hats.
Experienced in handling a wide range of administrative and executive support-related tasks, while working independently with little or no supervision.
Well organized and enjoys the administrative challenges of supporting an office of diverse people.
Able to handle confidential matters, understanding the various employment laws and regulations.
Trustworthy and engaging attitude with the ability to transmit that energy
Strong adherence to values of inclusion and diversity in the workplace
Proficient in Microsoft Office Suite as well as have a technical aptitude for learning new tools on the job
Able to handle competing priorities and deadlines effectively and respond well to last-minute, high-priority, and time-sensitive projects.

EDUCATION AND/OR EXPERIENCE:

High School Diploma or GED certificate is required. Bachelor’s Degree in Business or equivalent a plus.
2+ years of previous experience
Gaming or startup experience a plus

Our Benefits:

Healthcare that includes: complete medical, dental, and vision plans that cover you and your dependents.

Life insurance plus short and long-term disability.

Generous matching retirement contributions so you can live the good life after you retire.

Flexible Spending Accounts

Open Paid Time Off

Profit-Sharing

Relocation packages

Perks Upon Perks:

A world-beating, custom-made board gaming table

Payday Friday Off

Flex Days, where working from home is optionally allowed

Office movie lunches at Alamo Draft House (when we're not in a pandemic)

Access to your favorite snacks and beverages

MAME cabinet

GrubHub Account w/ meal credits

How We Work

Autonomy through collaboration:

We remove as many barriers as possible between you and productivity. We’ll ask you to be self-reliant and self-motivated, with the expectation that you talk frequently with your lead and teammates to keep everyone aligned.

Focused project management:

We don’t manage just to manage. We’re building a system and process that is helpful, but not intrusive. If someone is asking you for a status update, it’s probably because they are working with you on the thing they are asking about, or are planning to use it.

Small team environment:

Size is relative (especially in today’s dev world), but we’re all about direct interaction with teammates, experimenting with ideas, and less bureaucracy.

Our Values

High Performance:

Average will never be our target. We work hard to put the special sauce in each game we create, and this forms the core of our identity. It also pushes us to evolve. As we strive to be better together, we grow together.

Mutual Respect:

We respect the time and extraordinary efforts of our employees by offering generous PTO, profit-sharing, WFH days (even pre-pandemic), and an understanding of personal circumstances. Making great games often takes a lot; we aim to give a lot in return, by committing to share our success with our team.

Approachability:

Making something “fun” is inherently subjective, and can’t come without disagreement. We value being open, honest, and approachable. Respect breeds communication and good communication means good games. If you aren’t approachable, in good times and bad, Airship isn’t for you.