Office Manager

We are looking for an Office Manager to manage our regions in Malta, Spain, Portugal and UK. 

Key Responsibilities

• Oversee and coordinate daily office operations across multiple locations, ensuring consistent standards and smooth collaboration between offices.
• Lead, supervise, coach, and develop the Office Operations Management (OOM) team, ensuring effective communication, productivity, and performance management.
• Implement and maintain unified office policies, procedures, document workflows, and visitor handling processes, optimizing efficiency through technology.
• Ensure offices are fully equipped, well maintained, and provide appropriate workspaces; oversee maintenance, repairs, cleaning services, and office equipment.
• Maintain high levels of internal and external customer service and drive continuous improvement of office services and processes.
• Manage suppliers and service providers, review proposals, monitor performance, and resolve operational issues.
• Prepare and manage the office operations budget, control costs, analyze variances, and monitor KPIs and performance metrics.
• Provide operational coverage during team absences.

This role is located in Malta and is an office based role. 

• Secondary (higher, special etc.) education.
• Experience of in Office Management or relevant field.
• Experience with standard software applications, including MS Office, Windows.
• Excellent written and verbal English communication skills.
• Data analysis skills with ability to produce reports, KPIs. 
• High sense of responsibility. 
• Effective multitasking and time management skills. 
• Collaborative work style and commitment to get the job done.