Office Manager

Help Build Europe's Hypersonic Capability

At Hypersonica, we’re redefining what’s possible in European defence technology. We exist to deliver speed, resilience, and technological independence at a pace that sets a new standard. We are a small, elite team working on problems that matter, and solving them fast.

By joining Hypersonica, you’re not stepping into a predefined role. You’re joining a talent dense environment where every individual shapes the direction of the company. Our philosophy is to hire a small number of exceptional people with broad, deep technical capability, strong judgement, and the ability to operate autonomously.

We hire for talent, not rigid boxes. This role represents a business need, but the way it evolves will be shaped by the individual. If you’ve achieved what others said was impossible, or you bring a unique combination of skills that doesn’t fit a traditional mould, we want to hear from you. The work you do here directly contributes to Europe’s technological independence.

What you'll do

This role is designed for a proactive, service-oriented office professional who keeps daily office operations running smoothly, creates a welcoming environment for employees and visitors, and maintains a high standard of organization, hospitality, and workplace experience.

Duties & Responsibilities

Office Operations & Workplace Experience

Ensuring a smoothly functioning, tidy, and welcoming office environment on a day-to-day basis

Owning front-of-house activities, including visitor reception, meeting room readiness, and general office presentation

Managing office supplies, pantry stock, snacks, beverages, and recurring reorders to maintain uninterrupted operations

Coordinating catering for meetings, team events, and internal gatherings, including set-up and follow-up

Overseeing plant care, workplace aesthetics, and general office upkeep in coordination with internal teams and external vendors where needed

Receiving deliveries and packages, organizing incoming and outgoing mail, and ensuring internal distribution

Vendor & Service Coordination

Coordinating external providers such as cleaning services, catering partners, plant services, courier services, and other office-related vendors

Monitoring service quality, scheduling regular visits, and escalating issues when standards are not met

Supporting purchase requests, order tracking, and invoice coordination related to office operations

Administrative & Team Support

Supporting the organization of internal processes, smaller office projects, and team logistics

Maintaining office-related documentation, contact lists, room schedules, and operational checklists

Acting as the main point of contact for employees on practical day-to-day office matters

Identifying opportunities to improve office routines, hospitality standards, and the overall employee experience

Health, Safety & Compliance Support

Supporting the implementation of office standards related to cleanliness, order, and safe use of shared spaces

Helping ensure meeting rooms, common areas, kitchens, and storage areas remain functional and compliant with internal guidelines

Assisting with fire safety and evacuation-related administrative tasks, signage checks, and readiness of office spaces

Who you are

Several years of practical experience in office management, workplace operations, hospitality, or a comparable administrative role

Strong organizational skills and a hands-on mindset with the ability to manage multiple priorities reliably

A service-oriented, approachable personality with a natural focus on creating a positive workplace experience

Experience with visitor management, office supply coordination, catering, and vendor communication

Structured and independent work style with attention to detail and a strong sense of ownership

Confidence using common office tools and handling administrative follow-up

High level of reliability, discretion, and commitment to supporting the team effectively

What we offer

A mission driven environment with the opportunity to work on one of Europe’s most consequential defence challenges, with direct impact on sovereign capability and security.

Daily collaboration with top experts across engineering, operations, and defence, with real opportunity to learn from the best, contribute, and grow.

High ownership and autonomy; no time tracking, no micromanagement, just clear objectives and accountability for outcomes.

A fast paced environment where good ideas are implemented quickly, and feedback from test and flight drives real decisions.

A culture that values clarity, integrity, and excellence, and supports people who take initiative and push boundaries responsibly.

At Hypersonica, every hire raises the bar. We are deliberately small, intensely capable, and deeply mission-driven. If this role feels like a strong fit, or if you believe you bring something exceptional that goes beyond the description, we encourage you to apply.

Hypersonica is an equal-opportunity employer and assesses candidates solely on merit, capability, and potential.

You can apply directly to this role or reach out to Nathan Sweeney, Head of Talent. We review every application and aim to respond to all candidates within two weeks, whether the answer is yes or no.

At Hypersonica, every hire raises the bar. We are deliberately small, intensely capable, and deeply mission-driven. If this role feels like a strong fit, or if you believe you bring something exceptional that goes beyond the description, we encourage you to apply.

Hypersonica is an equal-opportunity employer and assesses candidates solely on merit, capability, and potential.

You can apply directly to this role or reach out to Nathan Sweeney, Head of Talent. We review every application and aim to respond to all candidates within two weeks, whether the answer is yes or no.