Project Control Officer (PCO)

Role: Project Control Officer (PCO) 

Reporting to:  Manager, PMO

Location: Toronto, or, Ottawa, or Remote 

Introduction:

 Our goal at Pivotree is to help accelerate the future of frictionless commerce. We will help lead this change over the next decade because we believe a future where technology is embedded intimately into all aspects of our everyday lives can benefit everyone and will shape the interactions with the brands we love. We will help shape the future of frictionless commerce by working together with some of the best brands in the world and some of the best people in the industry to leverage converging technologies that will make it possible to accelerate frictionless commerce faster than ever.

Pivotree provides services focused on the design, implementation, management, and maintenance of complex ecommerce solutions for large enterprises. We provide the technical skills necessary to enable the effective use of technologies combined with the business context to leverage a solution to solve our clients' business challenges. We strive to fill the gaps in available technology with our own IP to reduce the barriers to adoption.

We enable inclusive, immersive and highly personalized experiences for our clients and their customers. We build our products with a view to productizing and scaling technology to lower the costs and reduce the risks of implementing and managing our integrated solutions. Each of our solutions starts with reliable and reputable e-commerce and MDM platforms, which run on enterprise grade infrastructure that are customized to meet a variety of client needs, situations, and budgets.  Over the next 10 years we will add new categories and capabilities that will define frictionless commerce ecosystems.

This is a journey of technology acceleration combined with consumer readiness and adoption.  We are looking for people capable of adapting relentlessly to the rapidly evolving world around us.

Position Summary

We are looking for an exceptional Project Control Officer (PCO) to fill in one of the key roles in our newly emerging and evolving Enterprise Project Management Office (ePMO) and Centre of Excellence (COE). Our ePMO & COE is going through a transformation to become a modern, new age leader in our industry and become a PMO where innovation meets efficiency. We are looking for experience but more so a special type of personality to fill in this very exciting but critical role. if you are someone who knows the difference between data and information and thrives in the middle of all the action, working with project managers to help them in capturing the data on the projects, translating it into meaningful information and reporting on the health of project portfolio to the leadership team, this is the perfect opportunity for you.

The Project Control Officer (PCO) will be reporting to Manager, PMO. In this role, you will be working collaboratively with project managers to collect, manage and report the Key Performance Indicators (KPI’s) for the projects. You will need a deep understanding of project management principles; complete comprehension of time, cost and quality metrics in the PMO world, an acute eye for detail, some google sheets wizardry, ability to make magic with spreadsheets, ability to tell meaningful and succinct stories with data and numbers through reports and presentations and last but certainly not the least ; a positive and delightful demeanour to further enrich our culture of “playing hard and working hard”.

Roles & Responsibilities:

• Owner and Accountable for weekly project reporting/ dashboards to both internal and external stakeholders. Weekly project reporting involves capturing and reporting on  time, cost, quality, profitability and other defined KPI’s.
• Partnering with the project managers to collect, measure, manage and report on project health according to the defined reporting standards, KPIs, governance structure and rules of engagement
• Responsible for capacity and resource forecasting and planning based on the data on current projects resource utilization and projects in the pipeline.
• Responsible for the project intake process, managing and reporting on the project pipeline.
• Responsible for supporting project managers in collection of projects reports, invoices and data from third party vendors.
• Set up project plans for several projects using project management tool/JIRA/Time tracking tools
• Maintain plans and status against project gates (financial, resources, deliverables, etc.) throughout the life of projects
• Examine project documentation/data for completeness and accuracy
• Support the Procurement team regarding vendor and contractor invoice administration related to projects
• Provide administrative support to enable the Scrum Master/Project Manager to focus on his/her core delivery responsibilities

Key Skills and Competencies:

• A Bachelor’s degree or equivalent experience
• Minimum 3 years’ experience as a Project Control Officer or equivalent
• Project Management: experienced in project / program environment; comprehensive knowledge of project/program management methodologies and tools, including Agile and Waterfall.
• Skilled in G Suite (e.g. Sheets, Slides, Docs) and willing to learn additional information systems and or software
• Experience with project management and progress tracking tools (MS Project, Smart Sheets, JIRA/Wiki/Confluence). Experience with other Atlassian family of tools is an asset
• Analytical skills: experienced in reporting creation and KPIs, familiar resource and capacity planning, and portfolio dependencies from an administrative perspective
• Ability to manage and forecast project budgets, to report on project financials, and to ensure timely and accurate invoicing
• PMP certification an asset, SAFE/Agile experience preferred

Does this sound like you? Please send us your resume and include any additional links you think might be relevant (LinkedIn, published work, social, etc.).

We’re a dynamic and diverse group, and we recognize that experience comes in many shapes and sizes. If you “just about” meet the requirements we’ve laid out, we want to hear from you and encourage you to apply for this position

Pivotree is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive and accessible workplace.