Sr. Accounting & Payroll Specialist

RETHINK MANUFACTURING     The only way to ignite change is to build the best team. At Bright Machines®, we’re innovators and experts in our craft who have joined together to create a new category of manufacturing that will help transform the industry. We believe software and data are the answer, thoughtfully applied to solve our customers’ unique challenges. Through intelligent automation, we give factories newfound flexibility, scalability, and resilience. We deliver products to meet the demands of today while building a platform to take advantage of what comes next.     Working with us means you’ll have the opportunity to make lasting, impactful changes for our company and our customers. If you’re ready to apply your exceptional skills to create the factory of the future, we’d love to speak with you. ABOUT THE ROLE   We are looking for a highly motivated, results-driven Payroll & Accounting Specialist to join our team in our Guadalajara office. Working in a small team in a fast-paced, dynamic environment, this role has constant interaction with different teams such as Finance, HR, Supply Chain, and external auditors. In this role you will be responsible for managing the end-to-end payroll process in collaboration with an external payroll provider, overseeing all payroll-related payments and banking transactions, and leading Mexico’s Inventory accounting processes including month/year-end close and annual audit activities.   WHAT YOU WILL BE DOING

Payroll

• Manage the end-to-end payroll process in collaboration with external payroll provider, ensuring timely and accurate processing of all payments.
• Coordinate payroll changes with HR Team including new hires, terminations, bonuses, payroll discounts, and special payments.
• Administer Pluxee vouchers (meal and restaurant vouchers): calculation, reconciliation, and biweekly payments in compliance with company policies and local regulations, including on/offboarding processes.
• Manage payroll processes for interns in accordance with local labor laws and internal policies.
• Administer Multiva and Odessa platforms for saving fund and box payments; keep platforms updated and coordinate disbursements with the finance team.
• Initiate and execute payroll-related transactions in the banking platform and apply them in NetSuite (NS).
• Prepare and distribute weekly payroll payment reports to internal stakeholders.
• Generate payroll reports for Finance and HR including month-end payroll provisions (ISR, PTU, ISN, IMSS, INFONAVIT, aguinaldo, vacaciones, prima vacacional).
• Maintain accurate documentation and records for all payroll payments and ensure compliance with applicable regulations.
• Act as the main liaison between the company and the payroll vendor to resolve issues and ensure compliance with service-level agreements.
Support employees with payroll-related inquiries and Navan platform questions including physical card activations.

Banking Transactions & Treasury

• Process and record all banking transactions in NetSuite (NS) in a timely and accurate manner.
• Prepare the monthly estimated cash flow report to determine liquidity needs.
• Generate weekly payment reports for internal stakeholders.
• Prepare the monthly payment report by Purchase Request (PR) at the start of each month.

General Accounting & Month-End Close

• Prepare and record month-end provisions including:
• Payroll accruals (ISR, PTU, ISN, IMSS, INFONAVIT, aguinaldo, vacations, vacation premium)
• Fixed service accruals and monthly Navan expenses
• Warehouse lease amortization
• IVA reclassifications
• Perform and maintain reconciliations for all balance sheet accounts on a monthly basis.
• Record and post all bank transactions in NetSuite.
• Capture and post all journal entries in NetSuite (NS) accurately and on a timely basis.
• Prepare Pedimentos (customs import documents) reports.
• Prepare Contabilidad Electrónica and DIOT filings.
• Calculate monthly taxes (ISR, IVA, and other applicable taxes): prepare the working papers for each tax, coordinate data submission to the external accounting firm (which captures in CONTPaq), and liaise with the external tax advisor for review and approval of calculations.
• Manage Transfer Pricing recognition in accordance with applicable regulations.
• Coordinate and share relevant financial information with external tax/compliance advisor.

Inventory Accounting

• Record inventory-related transactions and maintain inventory ledgers.
• Perform quadrimestral (four-monthly) physical inventory counts and prepare the corresponding reports.
• Ensure accurate inventory valuations and perform inventory cost analysis.
• Prepare and maintain reconciliations for inventory accounts.
• Analyze and resolve inventory discrepancies in collaboration with Procurement/Supply Chain/Operations teams.
• Assist in the development of inventory control procedures and best practices.
• Provide input for monthly and annual financial reports.
• Comply with internal controls and participate in audits as needed.

Other

• Perform projects and other duties as assigned by the Accounting Manager in a timely and complete manner.

WHAT WE WANT TO SEE

4+ years of experience in payroll administration, including multi-state payroll

3+ years of audit, technical accounting and/or financial reporting work experience.

Experience working with external payroll vendors.

Familiarity with voucher administration programs such as Pluxee (desired).

Experience with NetSuite (NS) for transaction recording and reporting.

Familiarity with CONTPaq (used by external accounting firm for tax capture and Contabilidad Electrónica).

Advanced proficiency in Excel and payroll/accounting reporting tools.

Experience preparing Contabilidad Electrónica, DIOT, and Mexican tax filings.

Knowledge of Transfer Pricing regulations in Mexico (desired).

Tech startup or manufacturing industry experience preferred.

Ability to meet tight deadlines, prioritize workload, and work effectively in a fast-paced environment.

English proficiency preferred (reading/writing for cross-functional communication with global teams).

Ability to work in cross-functional teams with a strong customer focus — both internal and external

IT WOULD BE GREAT IF YOU HAD

Deep knowledge of Mexican payroll compliance requirements (IMSS, INFONAVIT, ISN, PTU, etc.).

Proficiency in additional payroll systems and banking platforms (Multiva, Odessa).

Excellent analytical and problem-solving skills.

Strong attention to detail and accuracy.

Effective communication and collaboration skills.

Experience with customs/import documentation (Pedimentos).

BE EMPOWERED TO CHANGE AN INDUSTRY 

Bright Machines is a next-generation, AI-enabled manufacturer focused on data center infrastructure assembly operations. Bright Machines uses its proprietary AI-based robotics and software to assemble AI infrastructure hardware products (i.e., data center servers) for hyperscalers and leading Original Equipment Manufacturers (OEMs). With its new AI factory, Bright Machines addresses increasing market demands for computing power due to the surge of AI and the U.S. national mandate to reshore manufacturing by building data center infrastructure at scale with higher quality and shorter time-to-market.

Bright Machines is headquartered in San Francisco, California, with an integration center in Guadalajara, Mexico. The company has been recognized as one of Forbes’ AI 50, awarded “Best AI-based Solution for Manufacturing” by AI Breakthrough, named a “Technology Pioneer” by the World Economic Forum, and highlighted by several other leading technology and innovation organizations.