Pigment

Talent Operations Coordinator (Contractor 6+ months rolling)

Toronto, Canada

Full-Time

Hybrid

TLDR

Coordinate complex interviews across stakeholders, locations, and time zones while improving hiring velocity with AI and automation.

What you'll do:

We’re offering an exciting opportunity for a Talent Operations Coordinator to join our People team.
You’ll play a key role in creating a seamless experience for candidates, recruiters, and hiring teams while helping us improve the speed and efficiency of our hiring processes.

Interview Coordination and Candidate Experience

Own and manage interview scheduling in close partnership with our recruiters and hiring teams
Communicate clearly with candidates throughout the process, ensuring they receive an exceptional experience
Coordinate complex interview schedules across multiple stakeholders, locations, and time zones
Participate in hiring kick-off calls and support recruiters throughout the recruitment process

Talent Operations and Process Improvement

Maintain accurate and up-to-date information across our ATS and Talent Acquisition databases
Innovate and drive effectiveness through use of AI
Support initiatives that strengthen our employer brand
Identify opportunities to improve hiring velocity by optimizing scheduling and operational processes
Maintain strong data hygiene and identify opportunities for automation and greater efficiency

Who you are:

Experience in an assistant, coordinator, or operational role within a fast-paced environment

Good acumen with AI tooling and solutions

Excellent organization and attention to detail, with experience managing multiple priorities and stakeholders

The ability to prioritize effectively and create a structured weekly schedule

Confidence using technology and digital tools

Strong written and verbal communication skills, ideally developed in a customer- or candidate-facing role

A commitment to consistently delivering an excellent experience

An outgoing, enthusiastic, and adaptable approach

Excitement about becoming a core member of a collaborative, high-performing team

How we work:

Thrive Together: We can only win as a team. We are all founders and do the right thing for our peers, Pigment customers, partners, and the planet

Never Settle: We aim to become the best at what we do by delivering with rigor and ambition every day. Delivering means building a passionate Pigment community

Go for it: We are biased towards action. Every action leads to learning and these learnings get us one step closer to our mission

Be real, be humble: We are generous with our feedback, open to change our views and we approach it with empathy knowing everyone is trying to do the best for Pigment

Champion our Customers: We lead with empathy, solve what matters, and deliver clarity in a complex world to make our Customers heroes in their organisations

What we offer:

Competitive contractor day rate package

Trust and flexible working hours

hybrid remote-friendly environment

Benefits

Flexible Work Hours