Trial Vendor Associate Director

Salary Range:

€75,880.00 - €140,920.00

Band

Level 5

Job Description Summary

#Hybrid
The location for this role is Dublin, Ireland. The working arrangement is Hybrid with an expectation of 12 days per month onsite.
This position is also available in London, UK. Please apply to the specific Dublin requirement for this location.
Novartis cannot support relocation for these positions. Please apply only if these locations are accessible to you.
Novartis cannot sponsor Visas for these locations.
As a core member of the Clinical Trial Team (CTT), the main purpose of this position is accountability for vendor operational delivery at the study level to independently manage all clinical vendor related aspects of global clinical trial(s).

Job Description

Key Responsibilities:

• Act as the single point of contact for vendor service delivery at the study level, partnering with vendors and cross-functional teams within the Clinical Trial Team (CTT)

• Provide end-to-end oversight of vendor deliverables, ensuring alignment with study timelines, scope, and quality expectations for vendors including (but not limited to) eCOA, central labs, IRT, cardiac, PR&R

• Review vendor-related protocol sections during protocol development. Work with the Vendor Start-up Manager to ensure that the protocol is appropriately represented in the vendor specifications

• Oversee vendor financials, including budget tracking, invoice reconciliation, and PO management and close-out

• In collaboration with vendors, study start up leads and vendor start up managers, ensure that all key vendor deliverables and documentation are in place to support submission during study start-up

• Lead UAT activities for vendor systems (e.g., eCOA, IRT), and contribute to vendor system validation

• Drive site activation from a vendor perspective, compile vendor related central documents, and address risks/issues during site activation and throughout the life-cycle of a site

• Manage vendor performance, risks, and issue resolution, driving mitigation plans in collaboration with vendors and study teams

Essential Requirements:

• Significant industry experience with clinical operations and vendor management processes (ideally 5+ years).

• Strong understanding of GxP and ICH regulations.

• Solid knowledge of clinical trial design and alignment to supplier requirements.

• Experience conducting User Acceptance Testing (UAT) for eCOA and IRT systems.

• Proven expertise in vendor management, including outsourcing, contracting, and sourcing clinical services.

• Results-oriented, with a track record of completing projects on time.

• Ability to collaborate effectively in cross-functional teams within a matrixed environment.

• Strong influencing, negotiation, communication, and problem-solving skills.

Preferable Requirements

• Audit & inspection experience

• Sponsor/CRO/vendor acquisition or transition studies experience

• Protocol writing experience

Benefits & Rewards

At Novartis, we’re committed to reimagining medicine together - and rewarding the people who make it happen. 

Expected Annual Base Salary Range for role:  €75,880.00 - €140,920.00 

The base salary offered is determined based on gender-neutral objectives, such as relevant skills, competencies and experience in accordance with the Novartis pay setting policy and upon joining Novartis will be reviewed periodically. 

In addition to your base salary, you may be eligible for a performance-based bonus depending on certain performance parameters. 

The rewards of being part of our team go far beyond base pay and incentives. We also offer a variety of competitive benefits in kind to help you thrive personally and professionally, such as insurance plans, retirement plans, wellbeing resources and global recognition programs. In addition, we provide flexible and hybrid working options, where possible, and minimum 14 weeks paid parental leave. 

You may be eligible for a company vehicle or a car allowance in accordance with the applicable local Novartis policies and guidelines. 

Pay equity is a fundamental principle of our employment policy and reflects our commitment to create a diverse, equitable and inclusive environment that treats all employees with dignity and respect, as outlined in our Code of Ethics. 

Read our brochure to learn more about our global total rewards offering: 

https://www.novartis.com/sites/novartis_com/files/novartis-life-handbook.pdf 

Note: Benefits and compensation may vary by country and are subject to local legal requirements, including provisions of collective bargaining agreements where applicable. A full overview of your compensation package, including any relevant collective bargaining agreement details applicable to your role based on your employment location and Novartis employer entity, will be communicated separately to you during the application process. 

Commitment to Diversity and Inclusion / EEO

Novartis is committed to building an outstanding, inclusive work environment and diverse teams’ representative of the patients and communities we serve.

Skills Desired

Budget Management, Clinical Trials, People Management, Process Improvements, Project Planning, Vendor Management, Waterfall Model