Virtual Assistant (Project Coordinator)

Responsibilities:

1. Data Tracking and Management:
   • Organize and maintain databases related to projects, clients, and team activities.
   • Track and update project timelines, milestones, and deliverables.
2. Scheduling and Coordination:
   • Schedule and coordinate meetings, calls, and appointments for team members across different time zones.
   • Manage calendars and ensure timely reminders for upcoming events.
3. Excel Data Organization:
   • Handle the organization and manipulation of data in Excel spreadsheets.
   • Generate reports and summaries based on provided data.
4. Meeting Support:
   • Attend virtual meetings and take accurate minutes.
   • Distribute meeting minutes promptly and follow up on action items.
5. Communication and Follow-Up:
   • Liaise between the US office and various stakeholders to ensure clear and efficient communication.
   • Follow up on team to-do lists, deadlines, and project updates.
   • Provide daily follow-ups and standups to various leaders in the company.

Qualifications:

1. Educational Background:
   • Bachelor’s degree or equivalent experience in a relevant field.
2. Experience:
   • Proven experience as a virtual assistant or in a similar administrative role.
   • Experienced with architecture or construction industry practices.
3. Technical Skills:
   • Proficient in Microsoft Office Suite, particularly Excel.
   • Strong organizational and multitasking abilities.
4. Communication Skills:
   • Excellent written and verbal communication skills in English.
   • Ability to communicate effectively across different teams and time zones.
5. Proactive Attitude:
   • Ability to take initiative and work independently.
   • A proactive approach to problem-solving and task completion.
6. Tech-Savvy:
   • Comfortable with virtual communication tools (e.g., Zoom, Microsoft Teams).

CAN START ASAP