Lease Administrator

Location: Macquarie Park, NSW or Malvern East, VIC or Ormeau QLD

Are you a highly organised administrator with a keen eye for detail and a passion for property and finance? We are looking for a Lease Administrator to play a critical role in supporting the management of our property portfolio through accurate lease administration, financial reporting, compliance monitoring, and stakeholder support.

This is an excellent opportunity for someone with experience in lease administration, property management, finance, or commercial property operations who enjoys working with data, systems, and processes to ensure everything runs smoothly behind the scenes.

About the role

Reporting to the General Manager Property, you will manage lease, rent, outgoings, insurance, and compliance administration across a diverse property portfolio. Working closely with Property Managers and Finance, you will ensure lease information is accurate, financial obligations are met, reporting is timely, and portfolio records are maintained to a high standard.

Key responsibilities

Lease & property administration

• Maintain lease records, documentation, and property information within Prolease Express

• Manage lease renewals, variations, ownership changes, and critical lease dates

• Maintain lease registers, schedules, and portfolio records

Financial administration

• Generate and reconcile rental invoices, CPI increases, and rent adjustments

• Process outgoing invoices, reconciliations, and annual audits

• Support budgeting, forecasting, financial reporting, and IFRS16 compliance

Compliance & stakeholder support

• Monitor critical lease obligations and compliance requirements

• Manage insurance records and Certificates of Currency

• Provide support to Property Managers and Finance on lease and property-related matters

About you

To be successful in this role, you will bring:

• Experience in lease administration, property administration, commercial property operations, or a similar role

• Strong understanding of lease management, rent reviews, outgoings, budgeting, and lease compliance (including IFRS16)

• Excellent financial reconciliation and reporting skills

• High attention to detail and accuracy when managing financial and lease data

• Strong organisational skills with the ability to manage multiple priorities and deadlines

• Proficiency in Microsoft Office, particularly Excel, Word, and SharePoint.

• Experience using property management systems, ideally Prolease Express and Legal Eagle

• Strong communication and stakeholder management skills

• The ability to work both independently and collaboratively within a team environment

About us

VetPartners supports more than 270 veterinary clinics across Australia and New Zealand, enabling our teams to deliver exceptional care to pets and the people who love them.

Why join VetPartners

• Purpose-led work: Make a meaningful difference every day by supporting those who care for pets and their families

• Autonomy & impact: Own and shape the national growth agenda across a large and evolving network

• Collaborative culture: Work alongside passionate, committed people who value learning and growth

• Development opportunities: Ongoing professional development and the opportunity to grow with a dynamic organisation

Apply now and help support the spaces where exceptional veterinary care happens every day.

VetPartners is committed to Equal Employment Opportunities and creating an inclusive, diverse, and flexible workplace. We welcome applicants from all backgrounds, experiences, and abilities.