Admin Assistant - Finance

About the Company - 91springboard is a co-working space and incubator, which provides space for organizations to collaborate and build their businesses. Space provides a plug-and-play office infrastructure where people from different backgrounds can work and interact with other entrepreneurs, freelancers, and other corporates.

Here are a few facts to get you interested :) 

- 91s is the largest coworking space in the country with 19 Hubs across 9 cities and 7 more being set up.

- We are operationally profitable and have a very comfortable financial position based on our previous funding rounds.

- We've grown 3X over the past year in the number of members (and a greater multiple in revenue) and 1.5X since the start of this financial year :) We are on track to achieve another 3x in growth by March 2019.

- Our Glassdoor rating is 4 and we are passionate about creating an environment where you are empowered to do what you love best. 

 About the Position -

We at 91Springboard are looking for a smart individual to be a part of the Finance team. In this role, you will be trained and exposed to all areas of the finance function.   As part of a high growth organization, this role will have significant growth opportunities in the finance function. This role will involve reporting to the Head of Finance.  

For this role, we are looking for talented individuals with a stellar academic record who can be groomed for the junior management level team in near future.  

  What you will need:

• Organize and schedule meetings and appointments
• Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes and forms
• Develop and maintain a filing system
• Order office supplies; Book travel arrangements
• Submit and reconcile expense reports
• Research and creates presentations; Generate reports
• Contribute to team effort by accomplishing related results as needed
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Organize travel arrangements for senior managers
• Write letters and emails on behalf of other office staff
• Book conference calls, rooms, taxis, couriers, hotels etc. 
• Maintain computer and manual filing systems
• Handle sensitive information in a confidential manner
• Take accurate minutes of meetings
• Reply to email, telephone or face to face inquiries
• Develop and update administrative systems to make them more efficient
• Receive, sort and distribute the mail
• Manage staff appointments
• Coordinate repairs to office equipment

 You are someone who has:

• Prior admin or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• At least 3 years of experience in the field or in a related area
• High school diploma or equivalent; college degree preferred

Administrative Assistant Top Skills and Proficiencies:

• Reporting Skills; Administrative Writing Skills
• Microsoft Office Skills; Analysis
• Professionalism; Problem Solving
• Verbal Communication; Office Administration Procedures
• Typing Skills; Attention to Detail
• Accuracy; Multitask
• Teamwork
• Discretion and Judgment

 What You Get

• An opportunity for you to join the Finance team of a dynamic organization in one of the hottest sectors right now. Your contribution will directly impact our ability to support an ever-increasing member base across the country and grow this community.
• An awesome team who put collaboration and trust above all else. There would an opportunity to build something with your stamp on it.
• An opportunity to work in and experience the beautiful life that is Goa. Yep, we do have moonlight barbeques by the beach :)